What documents are mandatory for submitting a bid on GeM?

Standard mandatory documents include PAN, GSTIN Certificate, CA-certified Turnover with UDIN, Past Experience Work Orders with CRAC completion certificates, Make in India local content declaration, and Bid Security Declaration.

Can MSEs claim exemption from past experience and turnover criteria on GeM?

Yes, under Public Procurement Policy for MSEs Order 2012 and Rule 173(i) of GFR 2017, procuring entities can exempt MSEs and Startups from prior turnover and experience criteria, provided they meet quality and technical specifications.

What is the penalty if a mandatory document is missing in a GeM bid?

Missing mandatory eligibility documents leads to immediate technical disqualification (TEC rejection) during the technical evaluation stage, rendering financial bids unopened.

FREE GeM COMPLIANCE TOOL

GeM Bid Checklist & Document Generator

Select your tender scope and vendor profile to get the exact list of mandatory eligibility documents and avoid technical rejection.

1. Procurement Category

2. Vendor Category & Exemptions

MSE (Udyam Verified)DPIIT Startup

Readiness Score: 4 of 15 Documents Prepared27% Complete

⚠️ Missing Documents — Disqualification Risk

🏛️ Statutory & Financial Qualifications(4/5)

PAN Card of Firm / CompanyMANDATORY

Permanent Account Number of the bidding legal entity (or proprietor).

GST Registration CertificateMANDATORY

GSTIN registration with latest GSTR-3B filing acknowledgment.

CA Certified Turnover Certificate (with UDIN)MANDATORY✨ MSE / Startup Exemption Eligible

Annual turnover for the past 3 financial years verified by Chartered Accountant with mandatory UDIN.

Income Tax Returns (Past 3 Years)MANDATORY

ITR-V acknowledgments and computation of income for past 3 assessment years.

Audited Balance Sheet & Profit/LossMANDATORY

CA audited financial statements with schedules.

⚖️ Mandatory Affidavits & Declarations (GFR 2017)(0/4)

Bid Security Declaration (Rule 170 GFR)MANDATORY📝 Template Included

Mandatory declaration in lieu of EMD for exempted MSEs & Startups.

Make in India (MII) Local Content CertificateMANDATORY📝 Template Included

Class-I (>=50%) or Class-II (>=20%) local content self-certification with location of value addition.

Non-Blacklisting & Debarment AffidavitMANDATORY📝 Template Included

Notarized undertaking confirming bidder is not banned or debarred by any Govt/PSU entity.

Land Border Sharing Clause Undertaking (Rule 144 xi)MANDATORY📝 Template Included

Compliance certificate regarding restriction on procurement from countries sharing land border.

📜 Technical Eligibility & Past Experience(0/4)

Past Experience / Work OrdersMANDATORY✨ MSE / Startup Exemption Eligible

Similar scope supply/service contracts completed in Central/State Govt/PSUs (usually 3 orders of 40%, 2 of 50%, or 1 of 80% value).

Client Completion / Satisfactory Performance CertificatesMANDATORY

Signed performance certificates corresponding to submitted work orders with CRAC reports.

Manufacturer Authorization Form (MAF / OEM Code)MANDATORY📝 Template Included

Bid-specific authorization letter from OEM with validity dates and warranty assurance.

Technical Specification Compliance SheetMANDATORY

Clause-by-clause compliance matrix against buyer's technical schedule with datasheet references.

💰 EMD & Financial Security Compliance(0/2)

Udyam Registration Certificate (MSE)

Valid MSME Udyam certificate with NIC codes matching the tender category for 100% EMD waiver.

EMD Receipt / DD / BG Copy (If non-exempt)

Proof of Earnest Money Deposit submitted via online portal, Bank Guarantee, or FDR as specified in ATC.

Ready to bid? Export your customized document packIncludes clean printable checklist + Bid Security & MII declaration formats.

💬 Ask Expert on WhatsApp